Zoom

All Highline faculty can get access to Zoom accounts. Full-time faculty automatically have full Zoom licenses. For part-time faculty, your coordinator can request a pro license when they ask for your other system needs. To access all Zoom features and to host meetings longer than 45 minutes, you must have a licensed account. 

Once you have your account, it's time to customize it. Click on "My Account" in the top right corner, and click on Profile on the left side of the page. Add an image to your profile, add your pronouns, and adjust your name if needed. 

Set up your Personal Meeting ID and Personal Link

You'll typically use your personal meeting ID for office hours and meetings with students and colleagues. When people are joining your room, they're going to need a web address. If they are joining from the Android or iOS app, they will need either your 10-digit "personal meeting ID" or your "personal link" name. Both of these can be customized.

Personal meeting ID. While Zoom gives you a 10-digit number by default. You can customize this to, for example, your office phone number. Click "Edit" to change it. 

Personal link. Click "Customize" to add, say, your name to create an easier-to-remember Zoom URL. For instance, some people uses their first name, others use first initial last name.

Reaction Skin Tone

You can adjust the skin tone of the hands that display if you select “applause” or “thumbs up” reactions on the toolbar in Zoom. In the Settings, General, look for “Reaction Skin Tone.”

Zoom has the capability to live-caption the meeting. Participants can show and hide captions for themselves. They can also select to see the transcript of the meeting in a side panel. But, the transcript only starts once someone has requested to show captions. 

For students who have a letter of accommodation that specifies live captions, Zoom captions may not be sufficient. Please contact Access Services to discuss the best captioning option for your course and context. 

Pro-tip: In your Zoom settings, under accessibility, select Always show captions. This ensures that captioning starts as soon as you enter any meeting, your own or made by someone else. 

Zoom provides this tutorial on How to Create & Schedule a Zoom Meeting

To join a meeting, people will need the meeting URL. Your account has a personal meeting room that you can customize the meeting address for.  It will look something like this: https://highline.zoom.us/j/yourMeetingID  You can post this as a link in your Canvas syllabus, send it in an email, place it in your email signature, or include it in a calendar invitation. 

We recommend the following settings when scheduling meetings:

• The times are guidelines. You can open a meeting before the time indicated, and end it anytime. 

• Enable to waiting room.

• Select Video off for participants when they join. 

• Disable "Join before host" for classes and office hours. No one will be able to start the meeting without you. 

• Mute participants on entry for classes, but not for meetings. 

• Do not select "Only authenticated users can join." This will require students to have to log in; our experience is that it's not worth the trouble students will have unless you've had disruptive behavior in the class. 

Starting a Meeting

You can start a meeting in many different ways. Always make sure you are logged into your Highline Zoom account. 

• If you have the link already available (in your outlook, on your Canvas page, or in an email), click on the link. It will open the Zoom meeting. Follow the prompts from Zoom. 

• You can also log into Zoom and select your meetings from the Zoom interface. 

• You can also start a meeting quickly by opening the Zoom app. Click "New" and click the little arrow to the right of the New button to make sure that "Use my Personal Meeting ID (PMI is checked)

• In your syllabus, let students know that you plan to record classes. 

• In each meeting, let participants know you are recording and what you plan to do with this recording. Zoom will also prompt students that they are consenting to recording 

• In your zoom settings in your zoom account, --> Settings --> Recording tab --> Cloud recording section. (While this is in the cloud recording section, this setting applies to all recordings.) --> uncheck the box "display participants' names in the recording" 

• If you are NOT using the Zoom - Panopto - Canvas integration, when you select the record button, choose to record locally. Cloud recording on Zoom deletes after 30 days.  When you close your Zoom room, Zoom will automatically download the recording to your computer. You can find it in a new folder called Zoom. All of the files associated with the recording will be stored in a new folder named with the date and time of the recording and the name of the meeting room. 

• The video recording file will be an mp4.

Two options for storing Zoom recordings:

Add the video to Panopto 

1. Connect Panopto to Canvas (in your Canvas course, in settings, move Panopoto to the active section of navigation) 

2. In either Panopto or in Panopto Recordings in Canvas, click the +Create button and select upload media. 

3. Select the mp4 file you want (and change the name if you would like)

4. Edit the file and captions 

5. Embed the recording to any Canvas page. 

6. Click the Create button, and select Upload media.

7. Add your mp4 file. 

8. You can embed the recording in any Canvas page, discussion, assignment, announcement, etc. by clicking on the Panopto icon.

It will take time for your video to process from Zoom  to your computer,  from  your computer to  Panopto, and from editing to being fully saved.

Save the video to Google Drive 

1. Go to https://drive.highline.edu.

2. Log in with your regular Highline email and password.

3. Create a new folder for your class. 

4. On your computer, rename the file by clicking once on the file name. Change it to the date of the class. 

5. Copy it to the folder in Google Drive. On most computers, you can drag the recording file onto the web page for your Google Drive. 

6. Share the file so that anyone can access the file. 

7. Get the sharing link. Place it in your Canvas course, in the module for the week of that class. 

Once you have added the video to Panopto or saved it to Google Drive, you can delete it from your computer.